When thinking about a planner often one envisions the Wedding Planner. Events of all shapes and sizes could benefit from the oversight of a producer. This is the person looking at the entire experience, the budget and working with all vendors to create the vision and execute the experience.
When you engage the services of Kerry Quade and #teamQuade to assist with your event planning and production you have hired a team of creative professionals. We think outside of the box and push the envelope to create the unexpected for that WOW moment. When most say why, we say why not?! Team Quade is a motley crew of seasoned event professionals with deep rolodexes and industry contacts nationwide. We understand the pitfalls of planning and the overwhelm of organizing.
There are going to be mishaps. It isn’t about what went wrong. It is about making the magic happen so that you and your guests have a seamless and stellar experience! The show must go on! Putting experience to work, we have learned a thing or two about what works, and what doesn’t and how to navigate all kinds of unexpected hiccups behind the scenes.
Not every event is a massive production, nor should it be. We live for the quiet moments and love organizing elopements, micro weddings and intimate dinner parties. What are you planning?
Team Quade takes on a limited number of coaching, month of and full service planning clients a year in order to provide an elevated level of service and attention to detail. Now booking for Summer/Fall 2023 and Summer 2024 in Alaska and beyond!
Event Coach:
Sometimes in life we need a little coaching… planning an event can be overwhelming and sometimes you just need a coach to steer you along and help navigate through the process. Get ready to roll your sleeves up and get your hands dirty…
a. Discovery meeting via digital platform
b. Check in /follow up via phone & email, schedule to be determined
c. Vendor matching/referrals
d. General outline of process, outline for execution of pre event timeline
Think of us as your wedding or event best friend! We can dish about the details and guide you through the planning process. We can’t wait to hear about your event!
Planning remotely? That is our specialty! We have a wide network of coast to coast industry bff’s we would love to connect you with…. NYC, Seattle, New England, California and of course Alaska!
*this does not include day of coordination, day of timelines, vendor contract negotiation or any onsite visits
Month Of:
We take the helm for the entire day ensuring each detail is attended to. Day of Coordination really starts long before the sun rises on your event date. Month of leading up to your wedding/event the transfer of knowledge takes place as we learn all the ins and outs of your plan. Vendor lists, seating cards, any items that need to be handed off for execution the day of will happen in the weeks leading up to your celebration. Loose ends are buttoned up and we get you ready to party!
We swoop in and take the helm on the day of your event implementing the details you have put into motion. If you are looking for assistance along the way and are in need of a second set of eyes and ears we can schedule some coaching leading up to your event to determine progress and troubleshoot any logistics in addition to some of the details listed below:
- implementation of client created day of timeline
- vendor confirmations/ contact lists
- coordination of previously arranged logistics
- handling of details on the day of to allow for a seamless event for you and your guests
- site visit
- discovery meeting
- preproduction meeting
- 2-3 production assistants on site, determined by event needs, location and scope of overall work
- onsite implementation of seating cards, personal items & favors, welcome bags
- end of evening coordination/ return of items to client
Should an issue arise we are onsite from the first vendor delivery until the very end of your event to help navigate through any speed bumps that may arise.
Styling services, rentals, décor elements and related labor fees are additional. Details specific to an events needs/location to be determined and outlined in a scope of work created for the event. Additional Travel fees may apply beyond the Anchorage bowl and Mat-Su. Fees stated are for one day event under 300 guests in a maximum of two locations.
Full Service:
The Whole Shebang! Through conversation we learn what your vision is, learn about your event hopes and dreams. From there we take the idea or concept of your event, develop the guest experience, organize the logistics, design the visual experience and then execute! No detail is left to chance. Venue & vendor coordination, oversight for load in right up until the last song is played… followed by a post event wrap up to button up any loose ends. This full production service has us involved every step of the way ensuring you and your guests have that WOW what just happened experience!
- discovery meeting
- vendor matching/referrals and coordination
- vendor contract review
- creation & Implementation of event timeline
- vendor confirmations/ contact lists
- logistics & production schedules
- site visits as needed
- scheduled pre production meetings
- management of details to allow for a seamless day of event for you and your guests
- assistance with event layout & flow of event
- assistance with coordinating organization/personal details
- post event wrap up
- three production assistants on site day of through event, One lead assistant brought on prior to event date. Depending on scope of work, location and other details additional PA’s may be required at an additional fee to be determined.
Styling services, rentals, décor elements and related labor fees are additional. Details specific to an events needs/location to be determined and outlined in a scope of work created for the event. Additional Travel fees may apply beyond the Anchorage bowl and Mat-Su. Fees stated are for one day event under 300 guests in a maximum of two locations.
